Insite How-To


InSite is a web based proofing and uploading system developed by Kodak. Customers can use their web browser to upload and approve PDF files. InSite is accessed across the internet through a secure connection. The uploaded PDF files process in a matter of minutes, and pages will be available for proofing and your approval within minutes after the file transfer has been completed.

Through InSite, you can transmit finished PDF files at any time, working when, and where it is convenient to you. This saves time in terms of the getting files to us, getting feedback on files, and dramatically reduces the time to print from file submission.

Finally, InSite can be used simultaneously with others assigned by your organization, at any geographic location. This can be done either individually, or together while on the phone, or using the chat function within InSite.

In addition, you have access to the processing logs to review file processing information. You will know immediately if everything was O.K. or specific cautions or fatal errors were found. When found, you can address these issues in your application program, and upload new versions of the pages.

About the Insite Proofing System

How It Works

How Insite Works

At your request, we create a job on InSite with processing instructions based on the color and output intent of your files. InSite creates a direct, secure connection to your job folder on our server.

You connect, sign on and upload files.

When the upload finishes, the system processes those files. While processing, information about the various elements in the files is being analyzed, and if elements are out of spec, they are flagged in the process log. Unless seriously flawed the file continues to process until finished.

The system then creates thumbnails that can be utilized in a variety of ways. They can be used to access the Smart Review function, give approvals, rejections, print out low-res PDF files of the post ripped data at your location, and just to gather information.

Smart Review is part of the program that allows in-depth viewing and analysis page by page to allow you to determine if it can be approved or if it needs to be rejected. If pages are rejected, you make the correction, then upload the replacement page.

When all pages are approved, we begin production and rapidly move the job through the plant per your schedule.


1. OS-X
2. Safari or Firefox or Chrome – Microsoft Internet Explorer can access some of the functions but will not allow you to use the most important functions, and some versions may not work at all.

1. Windows XP or higher
2. Microsoft Internet Explorer, Firefox or Chrome.

All Users
1. An internet connection. The faster the better.
2. A User Name and Password must be established in advance, as it can’t be created online. This will need to be enabled by your Customer Service Representative here at The Ovid Bell Press.
a. User Name – can be anything that has not already been taken.
b. Password must be a “strong” password. That is; at least 8 characters long with one each of a Capitol letter, lower case letter, and a number included. Due to security features in InSite, we do not have access to your password. If you’ve forgotten your password, please click on the Forgot Your Password link on the login page.

System Diagnostics will give you information about a variety of conditions on your machine and its compatibility for InSite. System Diagnostics can be found in the bottom left hand corner of the main menu.

Insite System Requirements

Instructions for Insite

Listed below are step-by-step instructions for Insite. You can also view a printer-friendly version here.


Log In to InSite


Click on the name of the title you want to upload files to.


Click the Upload Files button.


Please name the upload and click on the upload button. A pop-up window will open displaying a progress bar.


Another pop-up window will open which displays the status of the upload including any warnings or errors. Please check this log carefully for problems.

Warnings: will be indicated by a yellow triangle icon. Please check these pages carefully. Fix and re-submit if needed. There will be a warning if a photo is below 200 dpi. You will get a warning on a bitmap (line-art) image below 800 dpi.

Errors: will be indicated by a red X. These pages will not print and will have to be fixed by you and re-submitted. This is usually caused by a missing font, Postscript error or file corruption.

If the files don’t process be sure the files had a postscript or PDF with .ps or .pdf extension.

If not, fix the files and upload again.

If the file extension was fine, call us, there may be no need to re-upload.

Uploads that are interrupted can be resumed where they left off in most cases making uploading from the beginning of the upload unnecessary.


Once the upload is complete, view the pages “Requiring Approval.”

Double click the thumbnail icon. This takes you to Smart Review.


What to look for in Smart Review.

1. Click the separations icon along the bottom of the page.

a. This shows the colors on this page. Do they meet your expectations and the press specifications? Usually black, or cyan, magenta and yellow. If two color, are there only two? Do they match what you see on the page? If 5 color, this window will show 5 colors. Is the 5th color correctly named?

b. Turn the black off by clicking the check mark, and then press Apply. The type of the page should disappear if it’s 100% true black. If not, the type is made of more than one color (rich black) and may be hard to register on press. Black type should be only 100% true black. Excess colors (rich black) create screened and fuzzy type and is difficult or impossible to register on press.

c. Click the black back on and re-press Apply.

2. Click the word Info on the right.

a. Check that the overall height and width are larger than the page trim size.

b. Check that the page trim size is correct.

c. The X and Y coordinates indicate the pasteboard and bleed. The trim size is rounded to the nearest 1/100 of an inch.

3. Look at the page.

a. Note: Upon initially opening and going from page to page, you might have to wait a moment until the blue round arrow indicating progress has stopped. Until this happens there may be an overall low res look that may go through two or three stages before it is finished.

b. Overall, your page is going to print as you see it. Low res images and type will appear pixilated or low res in this part of the program.

c. Do the bleeds go beyond the trim lines?

d. Are the other elements held back from the trim by ¼ (recommended live area)”?

e. Does it look as you expected? If it appears washed out then you probably had RGB color spaces chosen. This page or these images will not get better at press and should be corrected.

I. Exact color verification (even if you have a calibrated monitor) cannot be done now, but overall the pages should look very close to what you want to print.

f. If there are thin, white lines that look as though they were caused by text or picture boxes, zoom in on the line.

I. Did it stay the same thickness as the unzoomed version, or disappear altogether? If so, it will not print.

II. If it gets larger as you zoom in, this line will print. Check your settings for PDF creation and flatten the pages.

g. If there are jaggy images, then they will be low res. Zoom in some and look at the edges or curves.

h. If headings and other type look a little jaggy, then zoom in on them some. If they don’t clear up then they are low res.

I. Is there anything missing?

4. Making Approvals and Rejections. It is faster and easier to follow this procedure in approving or rejecting pages in Smart Review:

a. If the page is fine, leave the status unchecked, in Smart Review, and go on to the next page.

b. If the page is not O.K., reject it at this point.

c. When finished reviewing all the pages, close Smart Review.

d. Go to the Pages Tab and on the left, find Show Window and have the system show “Pages Requiring Approval.”

e. In the center of the page click “Select All.”

f. Be very careful that you don’t approve pages you don’t want to print. You may not be able to change the status. If the page is Approved, we will print it.

I. Re-sort pages by Rejected Pages and make a list as these pages will need to be corrected at your facility and uploaded. Please approve the corrected pages when finished.

II. If you want to view the pages in order, name the page exactly as the others alpha numerically then add the page number to the corrected page.

III. It is best if pages are in order of the magazine, but we will put them in order when we impose them. So if they are at the bottom of the list, this is not a problem.

IV. All pages must be either Rejected or Approved. We delete the rejected pages when we begin to work on the job, and will NOT work on a job unless all pages have been Approved or Rejected.

g. Verify that you have the correct number of pages, and a spine for the job if it is perfect bound, let your Customer Service Representative know. We cannot work on jobs that do not have the appropriate number of approved pages for the job.